New Staff Information

Welcome to UT Dallas!

Congratulations! We are very excited that you are joining our incredible team of employees.

For a successful Onboarding Experience please follow the steps outlined in the New Employee Onboarding Process below, as well as any communication from your department and Employment Services.

Benefits

Initial Enrollment

Insurance Enrollment

New hires and newly benefits-eligible employees are invited to attend the New Employee Orientation to learn about your benefits. Once all your onboarding tasks and all pending approvals are completed by your department, you will receive an enrollment invitation email with instructions on completing your enrollment online.

2024-2025 UTD Employee Benefits Presentation

• All insurance elections are completed in the My UT Benefits online enrollment system, and must be completed within 31 calendar days from your employment start date or newly eligible date.
• Employees who are hired or become benefits-eligible between July 1 and Aug. 31 will have to complete dual enrollment: initial enrollment for the plan year in which they are hired/eligible and annual enrollment the future plan year.
• If adding dependents, you must upload proof of relationship documents, known as Evidence of Eligibility (EOE), to verify their eligibility. If adding dependents, your elections will remain in pending status until you upload your proof of relationship documents that will be reviewed and approved by your department’s designated Benefits Administrator.
• If you decide to waive the UTD medical plan because you have outside group medical coverage, and you qualify for the Premium Sharing Plan, you will be required to upload Evidence of Waiver documentation, verifying you have outside group medical insurance. Acceptable examples include a copy of your medical ID card showing your name and effective date, or a Benefits Statement.
• If you are selecting certain higher levels of life insurance for yourself or your spouse, you must complete an Evidence of Insurability (EOI). A EOI is a health questionnaire used by the insurance company to make a determination on your request for coverage. You have 15 days beyond your first 31 days in which to complete the online EOI questionnaire, but the election must still be made during your first 31 days. Faculty members who are paid over a nine-month period will pay insurance premiums, including UT FLEX, over those nine months.
• After completing your enrollment online, please review and save a copy of your “Confirmation Statement” found on your home page. Based on the timing of your enrollment and our payroll processing deadlines, your first paycheck following your enrollment may or may not reflect the changes. If you don’t see your insurance premiums on your first paycheck, please note your second check may be double deducted. All employees are encouraged to thoroughly review your earnings statement for accuracy and immediately contact your Benefits Administrator for any discrepancies.

Premium Sharing Plan if you Waive UTD’s Basic Coverage Package

If you choose  to waive UT SELECT Medical Plan due to coverage under another group health insurance program (i.e. spouse/parent’s employer group medical plan), or coverage under the UTD Student Health Insurance Plan (SHIP), you may be eligible to receive premium sharing credits of $362.90 per month for full-time employees (30 or more hours) or $181.45 per month for part-time employees (20 to 29 hours).

These credits can only be used to offset the cost of dental, vision and AD&D coverage. Depending on the plans you elect and number of dependents you add, its possible you can enroll in these benefits and have $0 out-of-pocket cost! To choose this plan, you would log in to My UT Benefits and decline the medical plans and choose the “Premium Share Credit Plan” option. You would then continue with your enrollment selecting your desired dental, vision and AD&D coverage.

After you saved your elections, you must upload proof of other insurance coverage such as a copy of your medical ID card, or Benefits Statement, via the Document Center no later than July 31. The document name will be “Premium Sharing Credit Document” with category as “Proof of Other Coverage.” Your coverage will be pending until your document is reviewed and approved. Once approved, the premiums will update to reflect the credits applied to your total monthly out-of-pocket cost.

Insurance ID Cards & Mobile Apps

Please allow 7-10 business days from the date of benefits approval to receive insurance ID cards by regular mail to your home address on file. To ensure arrival of ID cards and any insurance vendor communications, review your address on Galaxy for accuracy and update immediately if necessary. ID cards are mailed for medical, pharmacy, vision, dental, and UT Flex Healthcare plans. Please refer to the guides listed below for information on registering online once your benefits are active to download/print a temporary ID card, and access a digital ID card using the insurance carrier’s mobile app.

• BCBS UT SELECT & Express Scripts Temp ID & Mobile Apps 
• Delta Dental ID Card & Mobile App 
• Superior Vision Plans ID Card & Mobile App 
• UT Flex Maestro Member Registration

Retirement Program Enrollment

Please refer to our Retirement Programs page for information on enrollment in both Mandatory and Voluntary Retirement programs.

For additional benefit plan offering details, please visit our main Benefits page. For questions or assistance with employee benefits, contact benefits@utdallas.edu.

Frequently Asked Questions

Please see the frequently asked questions below. If you have any additional questions or need assistance, please reach out to employmentservices@utdallas.edu or your department contact.