New Staff Information

1. Complete Employment Forms Electronically. You will receive an email with a link to complete all of the Employee Onboarding Tasks (i.e. new hire forms) electronically. You will use your application portal log in information to access these tasks.
   Note: You will log in as a guest user, do not use the SSO option using your NetID. Upon login, if you do not see the tasks, please click on the 3 dots in the top left corner and select Employee Records. All tasks must be completed by the assigned deadline and prior to your first day of employment.
2. Attend Onboarding Form I-9 Appointment. All appointments will be scheduled as part of the Onboarding Tasks. You are required to meet with a member of the Employment & Compensation Team no later than your 3rd day of employment.

After your first day of employment

• Attend New Employee Orientation.
• Complete Direct Deposit and W-4 information in Galaxy.
• Purchase a Parking Pass(if applicable).
• Get your Comet Card.

The I-9 Instructions (pdf) will help you understand the purpose of the Form I-9 and how to complete it.

Onboarding Appointments are specifically designed for new employees to complete their I-9 Form and ask any employment questions. If you are a rehire with a break in employment with UT Dallas, you will still need to schedule an appointment to update your employment file.

All Employees are required to attend an I-9 appointment on or before their 3rd day of employment. 

Appointments are required and scheduled as part of your Onboarding Tasks.

Please have the following items with you:

• Identification for I-9 Form – You will need to present documents that verify your identity and employment authorization. Please review the list of acceptable documents prior to your appointment. You must bring one document from List A or one document from each List B and List C with you. We cannot accept photocopies. All documents must be unexpired originals.
• If you are using an international passport for a List A document, you will also need to bring your Visa Documents (I-20, DS-2019, etc) and I-94.

You will be contacted directly with more information about attending New Employee Orientation. Should you have any questions, please contact our incredible Talent Development Team.

For more information on your employee benefit options, visit our Benefits Page.

Resetting your password or recovering your username can be done through the applicant portal, https://jobs.utdallas.edu/. Still having trouble? Check out the Resetting My Password guide.

You must log in (Guest Login) using the information you used during your application. Do not sign on using your NetID.

If you are not able to see your task list, please click the 3 blue dots located on the top left-hand side of the page and select “Employee Records”.

If you are not able to locate the email you were sent to complete electronic onboarding, please log in at jobs.utdallas.edu/hr/. You will need to log in (Guest Login) using the information you used during your application. Do not try to sign on using your NetID.

Your Net ID, which has three letters followed by six numbers, is the username you will use to log into UT Dallas systems. You will receive an automated email with the instructions on how to retrieve your UTD NetID. Then, go to galaxy.utdallas.edu and enter your UTD NetID and password to log in to Galaxy, the online self-service portal.

Additional information will be shared during your New Employee Orientation. You can also review benefits on our Benefits Website. If you have specific questions, please reach out to benefits@utdallas.edu.

You will have access to Gemini after your employment start date. Your payroll record must also have been created by your department and gone through a complete approval process. Please note that it can take up to 5 business days once the payroll request has been submitted by your department.

Section 1 will be completed electronically as part of your Onboarding tasks. Questions regarding Section 1 of the I-9 can be answered by reviewing the I-9 instructions provided by U.S. Citizenship and Immigration Services.

Please contact your department admin so that they can check on your payroll record request.

You can visit the Payroll website to find answers to most questions. Questions regarding your pay check should be sent to the Payroll Department by emailing them at Payroll@utdallas.edu.