Compensation Study Project Plan
The Staff Compensation Study will include several phases of work.
Phase One
Phase One of this project has three areas of focus: complete job code audit, collect job surveys, and collect job descriptions.
Job Code Audit
The Office of Human Resources will perform a comprehensive audit of all active job codes.
- Update job templates in PA7 and PeopleSoft to ensure consistency and integrity of data.
- Audit job code table to eliminate unused job codes.
- Deactivate job codes not used in two (2) or more years.
- Review job codes not used in 1-2 years to determine if job code is needed.
- HR will contact departments before deactivating job codes not used within the last 2 years.
Core Job Functions Staff Survey
Phase one of the compensation study will include surveying UTD staff to capture core job functions for each job code across campus. Each month the HR compensation team will identify specific job codes to be surveyed for the month and will send every employee in those job codes two separate emails.
- First email example
- This internal communication from staffcompstudy@utdallas.edu will let staff know when the custom survey link will be sent to them. Be sure to monitor your junk/spam folder in the event you do not receive the survey link by the date noted in this first email communication.
- Second email example
- This second communication will include information detailing why the university is conducting the survey, what to expect, and more information about the staff compensation study project objectives. This second email will contain a custom link to the core job functions survey specific to your job title.
- Survey Schedule
- The survey schedule includes a list of job titles to be surveyed each month.
Staff Job Descriptions
HR is currently working with the Office of Information Technology to develop a job description platform within PeopleSoft. Once the platform is ready, HR will provide a list of job titles to departments each month to request that managers work with their direct reports to submit updated job descriptions directly into PeopleSoft. HR anticipates rolling out the job description platform in June 2024.
A list of job titles to be collected each month will be listed on the project calendar, please refer to the calendar link for more information.