International Travel  

UT Dallas > Office of Human Resources > Employees > Employment Immigration  > International Travel  

Office hours: Monday through Friday, 8 a.m. to 5 p.m. 

The HR team is available to assist you via phone, MS Teams and email. 

Walk-in hours are Monday through Friday, 10 a.m. to 2 p.m. 

Related Links

International Remote Work 

⚠️ Important Notice on Remote Work Authorization

Remote work from outside the United States is not permitted. Questions regarding remote work should be directed to remotework@utdallas.edu.

Please review the Remote Work Guidelines.

Research Assistants (RAs), Teaching Assistants and Teaching Associates (both TAs) are expected to perform their duties on the UTD campus. Per the Office of Graduate Education, all TAs are prohibited from working remotely. If there is a justifiable reason for an RA to perform their job duties off campus (ex. traveling to another lab to use equipment that UTD does not have), they should first consult with the Office of Graduate Education. 

For individuals who are not U.S. citizens (e.g., H-1B, TN, E-3, or O-1 status holders) or permanent residents, any change or addition of an employment location – including working remotely from within or outside the United States for any length of time – may require updating the employee’s immigration record or filing an amendment petition with U.S. Citizenship and Immigration Services (USCIS). To ensure compliance, foreign nationals on an employer-sponsored visa should refrain from working remotely without prior consultation.

Students on F visas, including those on OPT or STEM OPT, should contact UTD’s ISSO (or the international office of their program sponsor) or visit the ISSO’s site on Travel in F or J Status.  

Important Documents for International Travel 

Please be sure to carry these required documents during your international travel: 

  • Valid passport (valid for at least six (6) months beyond your travel dates) 
  • Status approval documents (e.g., most recent UTD I-797 approval notice or current I-94 record showing valid status) 
  • Valid U.S. visa stamp in your passport (except for Canadian citizens) 
  • Last three (3) paycheck stubs from UTD 
  • Employment verification letter obtained electronically through the UT Dallas Work Number 

Note: OPT and STEM OPT are not employment-based visas. F-1 visa holders in these categories should consult with the international office of their program sponsor for further travel guidance and to obtain the necessary travel signatures. 

Know Before You Go 

For Employees

If your travel is for a University-approved purpose or assignment, please ensure you have secured all necessary authorizations to travel. Visit International Risk and Safety – International Education for more information about international travel. 

Authorized Official UTD Travel 

  • Advanced authorization for official activities outside the United States is required. 
  • All faculty and staff should use the employee request form to request authorization. 
  • Students including Teaching Assistants, Teaching Associates and Research Assistants, should use the student request form.  
  • All travelers should review the Information Security Office’s international travel standard for UTD devices.   
  • All professional travel to China (including Hong Kong and Macao), Cuba, Iran, North Korea, Russia, or Venezuela, is suspended. 

Personal Travel 

  • Travel to some countries, such as China (including Hong Kong and Macao), Cuba, Iran, North Korea, Russia and Venezuela, requires pre-travel notification and post-travel brief upon return. 
  • Submit an international personal travel report (IPTR) prior to departure. 
  • Do not travel with UTD device(s).  

 Questions