Employment Application Process

Thank you for your interest in pursuing a career with The University of Texas at Dallas.

The Office of Human Resources has implemented an applicant tracking system to not only automate your employment application process, but also to allow you to review our jobs and the status of your employment application(s) at any time.

General Guidelines

In order to be considered for a position, you must follow the guidelines of our application process. The following general guidelines apply to all Staff positions. The Office of the Provost provides guidelines for Faculty positions. To be considered for a position:

• You must apply online. Paper applications cannot be accepted.
• You must meet at least the minimum qualifications for the position to which you are applying.
• You must apply for and provide all required documents on or before the closing date for any job posting with a specific end date.

Applicants with Disabilities

If you have a disability and are seeking reasonable accommodation with our employment applications or interviews (including sign language translation) please contact the AccessAbility Resource Center (ARC) at 972-883-2098 or email arc.employee@utdallas.edu.

Searching Job Postings

A listing of all our available positions can be found at jobs.utdallas.edu. On your first visit to our jobs portal, will need to create a user account. Once you do, you’ll be able to search all open positions, or refine your search.

Screening

Your application will be screened by the hiring manager/search committee in accordance with employment laws and regulations. If you do not meet the minimum qualifications for a position, or fail to follow the guidelines for applying, you will not be considered for employment.

Employment Preferences

The State of Texas has established the following employment preferences for applicants for state jobs:

Former Foster Children

An individual 25 years or younger, who was under the permanent managing conservatorship of the Department of Family and Protective Services on the day preceding the individual’s 18th birthday is entitled to a preference in employment with a state agency over other applicants for the same position who do not have a greater qualification. Individuals wishing to claim their former foster child employment preference should indicate on their employment application.

Veterans

An individual who qualifies for a veteran’s employment preference is entitled to a preference in employment over other applicants who do not have a greater qualification for the same position. The following individuals qualify for a veteran’s employment preference:

• A veteran, including a veteran with a disability.
• A veteran’s surviving spouse who has not remarried.
• An orphan of a veteran if the veteran was killed while on active duty.

A “veteran” means an individual who served in (and has been honorably discharged from) the following branches of service:

• The U.S. Army, Navy, Air Force, Marine Corps, or Coast Guard or the US Public Health Service under Title 42, United States Code 201 .
• The Texas Military Forces as defined by Texas Government Code, 437.001 .
• An auxiliary service of one of the branches of the armed forces.

A veteran with a disability is defined as a veteran –

1. Who is classified as disabled by the U.S. Department of Veterans Affairs or the branch of the service in which the veteran served, and
2. Whose disability is service-connected.

Individuals wishing to claim a veteran’s employment preference must indicate on their application and upload a copy of their Form DD 214, Certificate of Release or Discharge from Active Duty, along with their application documents.

Appealing Employment Decisions Under Veterans’ Preference

An individual entitled to a veteran’s employment preference may appeal an employment decision by filing a written complaint. For more information and assistance regarding a Veteran’s Employment Preference, you may contact Director of Employment and Compensation.

Notifications

Throughout the application process, you can expect to receive system-generated notifications of your application status. Additionally, you may review the status of your application, online. If you are invited to an interview, that invitation will be extended via phone or email.

Interviews

The hiring manager will contact you directly to schedule an interview. The hiring manager may conduct a phone interview before deciding whether to invite you to an on-site interview. You may be invited to a panel interview. In some cases, you may be invited back for multiple interviews before any decision is made.

Criminal Background Check

The University of Texas at Dallas requires criminal background checks (CBC) for all applicants under final consideration.

Verifying Your Identity

According to the Fair Credit Reporting Act,  your identity must be verified to prevent the release of information to unauthorized individuals. Your CBC is conducted by an online self-service option that allows you to enter and verify the information to be used for your background check.

Reviewing Your Criminal History

Employment Services will review your background report. You will not be disqualified solely on the results of your CBC. Unfavorable results are considered on a case-by-case basis, taking into account:

• Relevance to the position
• Recency of conviction
• Nature and severity of conviction
• Indication of patterned behavior
• Risk to the University

Any adverse decision resulting from incorrect information can be appealed.

Offers

Official offers of employment are extended by Human Resources. The initial offer will be made verbally, followed by a confirmation offer letter sent via email.

Employment Eligibility

The University of Dallas at Texas is legally required to verify employment eligibility of all employees. If hired, employees will be required to complete Form I-9 and present original, unexpired documents from the list of Acceptable I-9 Documents.

General Guidelines

All employees physically performing work in the U.S. are subject to I-9 employment eligibility verification. After the job offer is accepted, the new hire will be required to complete onboarding electronic tasks which includes the Form I-9.  This must be completed no later than their third working day. The form instructions and List of Acceptable Documents must be made available for review by the new hire. The new hire will complete Section 1 of Form I-9 and this must be completed by the first day of employment. If someone other than the new hire completes Section 1 on their behalf, that person must complete the Preparer and/or Translator Certification. Section 2 must be completed by the Office of Human Resources or an authorized representative by the third business day of employment.

Acceptable Documents

The list of acceptable documents is included on Form I-9. This list should be reviewed prior to presenting documents for verification. Only documents included on this list will be accepted. Documents presented must be original and unexpired. EITHER a document from List A (establishes both identity & work eligibility) must be presented for verification, OR one document from List B AND one document from List C. If a List A document is selected, there is no need to select a List B or List C document. A Social Security card marked “NOT VALID FOR EMPLOYMENT”, “VALID FOR WORK ONLY WITH INS AUTHORIZATION”, or “VALID FOR WORK ONLY WITH DHS AUTHORIZATION”, will not be accepted as I-9 Document C documentation.

E-Verify

E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration and allows employers to confirm an individual’s employment eligibility to work in the United States. UTD participates in the E-Verify program to compliment Form I-9. Because UTD participates in E-Verify, at least one document presented for employment eligibility must include a photo.

Notices in English

• This Employer Participates in E-Verify (pdf)
• Civil Rights for Workers (pdf)

Avisos en Español

• Este Empleador Participa en E-Verify (pdf) 
• Derechos Civiles para Obreros (pdf) 

Anti-Discrimination

It is illegal to discriminate against any work authorized individual in hiring, discharge, recruitment or in the employment eligibility verification (Form I-9 and E-Verify) process based on an individual’s citizenship status, immigration status or national origin.

Selective Service Registration Requirement

Males between the ages of 18 and 25 years and living in the United States are required to register for selective service. You may register with the Selective Service System online. Lawfully admitted non-immigrant aliens (F, J, H, O, or TN status) are exempt from the requirement to register because they are residing in the U.S. temporarily. Proof of registration or verification of exemption is required as a condition of employment.

Required Proof

Proof of registration consists of one of the following:

• The Selective Service card issued upon registration, or
• Printout of an online confirmation.

The University of Texas at Dallas is an institution that does not discriminate on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, or veteran status.